Got a Question about School Funding?
If you have a question, please follow the link below to ask. You may submit your question anonymously, or request a personal response. Responses will be posted on the website or sent to you as soon as possible. Questions may be about:
- School funding in general
- Streetsboro funding specifically
- Levy information, millages, etc.
- Whatever else may be helpful to you!
Streetsboro City Schools Financial Q&A
Five year forecasts are projections/estimates. Purchased services is an area that expenditures can flucuate based off of occurrences in the District. For example, legal fees are a variable cost based off of different situations that arise within a fiscal year. Other variable purchased service costs can include utilities, contracted services, special education costs, ESC costs, copier lease agreements and computer services. The District has incurred some new purchased service costs in order to best serve the students. Supply expenditures can include items like educational supplies, textbooks, software, office supplies, maintenance supplies and fuel. The District does have a little more control over these expenditures when compared to purchased service expenditures and is working to control these expenses, which is why the forecasts projects $500,000 on this line from FY 20 through FY 2023.
The Levy Committee asked for feedback regarding the last levy. That information was compiled by them and shared with the district. The Levy Committee plans to use some of the feedback to help address concerns of the public for the next levy. The primary issues presented were better communication and transparency. Also, we did not hold community forums in the auditorium because we would also have to allow any opposition groups equal access to our facilities. This is why the coffee talks and meetings were held off-sight.
The district turned the temperature back in all of the buildings from 71 to 68 degrees. Additionally, we are beginning the warm-up process an hour before students arrive in the morning instead of 4 a.m. The buildings take a few hours to warm up (depending on the space-large spaces take longer) and will feel noticably colder in the mornings. We are hoping this will save some money in utility costs. However, we are currently trying to balance the temperatures in all areas so that they are at 68 degrees. Some areas have been colder than this and we are working to address this issue. Finally, the heat is being cut back in the evenings unless a school event is taking place. Community groups that use the building will notice the building is colder as we are not maintaining heat settings for the community groups.
The board has been discussing the impending budget deficit for at least a couple of years and the past several Five Year Forecast presentations have also shown this impending deficit. We had hoped to put a levy on the ballot last year but we had a transition in our treasurer's department and had an interim treasurer in working until we hired a treasurer near the end of last year (that started in August). Ultimately, the board decided at a special board meeting on June 13 to proceed with a levy in November 2018. In hindsight, even with the uncertainty in the treasurer’s office, the board agrees we should have moved forward with a levy sooner.
If the levy doesn't pass, we will be forced to cut more than 1.3 million dollars (or more) from the budget. If we go to the State minimum in busing with a 1 mile walk distance (no busing for high school students and no busing for students within 1 mile of their school) the district will save in operational costs of approximately $441,282.00. This is a significant savings for the district and is one of many cuts that would be considered to address the deficit.
The high school was completely funded by a 5.06 mill bond issue passed by voters in 2013. This bond issue was a co-funded project with the State of Ohio where the residents paid for 65% of the total project and the State paid for 35% of the project. The bond issue also included money (LFI- Local Funded Initiatives) for extra space at the elementary, an 800 seat auditorium at the high school, a new stadium and a separate .5 mills for maintenance on the new buildings. The scope of the project included a new high school, renovations and additions to create the new middle school, and renovations and additions to create Streetsboro Elementary School. The old middle school is now the Annex which is used for athletics and staff development. Bond issues can ONLY be used for building and renovating buildings and this specific bond issue was specific to what was listed above and in partnership with the Ohio Schools Construction Commission. This bond issue CANNOT be used for operations (salaries, utilities, busing, curriculum, etc.). The total co-funded project came in on-time and on-budget. Also, the size of the buildings was based on enrollment projections completed by the State prior to the project and all square-footage for the buildings was based on that enrollment projection.
This position is not being considered for elimination. As mentioned previously, regardless of programming cuts, this position wears many "hats" and has many responsibilities and cannot be cut.
We will not be cutting AP classes.
The district has not requested a performance audit at this time.
The board has not discussed any type of early retirement incentives. This would have to be negotiated with both unions.
The enrollment in October of 2010 was 2146 students (October was used for funding by the State). The current enrollment is 2338 students. Please note that enrollment can fluctuate monthly up or down so this number is always changing. Also, we are in the process of looking into our attendance data reported through EMIS (used for the report card) in order to determine why our "hard counts" differ from what is reported at the Ohio Department of Education.
The building temperatures across the district were reset from 71 degrees to 68 degrees. We modified the warm-up process to start earlier so the buildings should be up to temperature by the time students and staff arrive. Also, we have worked over the past month to balance the heat in the buildings. We discovered some areas were cooler/warmer than 68 degrees.
In 2016 there was a current expense renewal approved and a permanent improvement renewal approved. The current expense was for 3.6 mills and the PI renewal was for 1.5 mills.
In 2013 a bond levy was approved for 4.56 mills to pay for the new buildings through tax year 2048. Also in order to secure funding from the OFCC (State) the District had to pass a permanent improvement levy just for the new buildings. This permanent improvement levy was for .50 mills and is continuing.
The last new money operational/current expense levy was passed in 2010 for 3.9 mills.
The levy that was passed to build the buildings was a bond levy. A bond levy is a property tax levy used to provide a school district with local revenue for construction purposes. Streetsboro CSD bond levy will expire in tax year 2048. The other levy that was passed for building construction was a .5 mill permanent improvement levy. Permanent improvement levies that are passed are to be used for acquisition, construction, enlargement, renovation, upkeep and financing of general ongoing permanent improvements that have a lifespan of 5 years. PI funds cannot be used as operating funds. PI funds are renewable levies, however the PI levy that was passed for the building projects is a continuing levy with no expiration.
The school district has three continuing current expense levies. The estimated cost on a $100,000 home annually is $619.
The school district currently has 3 operational/current expense renewal levies. The estimated cost on a $100,000 home annually is $302.
The capacity of the instructional classrooms at the high school is 40. The large group room on the first floor has a capacity significantly larger and the small group rooms and radio/tv station have smaller capacity limits. When we moved into the building, the capacity signs were made incorrect and indicated the wrong capacity. None of the high school classrooms have classes that exceed the capacity for the rooms they are in.
The levy in May is a 9 mill 5 year limited levy that is renewable.
New programs have been added over the past few years and we had the money in the budget to support these programs. Even though our expenditures exceeded our revenue beginning last year, we have been fortunate to have a large cash balance each year. We are on target to finish the year with a positive cash balance but on track to finish with a negative cash balance next year (thus the need for additional operating dollars). If we do not pass a levy in May, many of the opportunities we have created over the years for our students are in jeopardy of being cut. It is against the law to finish the year in the red.
The board and the high school administration has not considered using volunteers as you propose. However, this idea will be presented to the high school administration to see if it is a viable option. Thank you for thinking out-of-the-box to try and find ways to save money and involve students.
Taxes are paid on the assessed value of a home, which is 35% of the appraised value. When new homes are built in Streetsboro and families move in, the tax burden is spread across that many more homes. This potentially can decrease the tax burden.
When new homes are built the tax burden is spread across the existing homes and the new ones at the same millage that was voted in. Therefore the District does not receive any increase in funds when new homes are built.
The first round of cuts will be outlined at the board meeting on March 14, 2019. Employees impacted by these cuts will be notified in person after the board meeting.
Randy Tevepaugh makes one salary of $92,938.54 per year for his positions in the district. The information you accessed from the Ohio Department of Treasury shows his salary when he was only the Athletic Director ($63,000) and his new salary as District Administrator in charge of Athletics and Maintenance and Facilities from two years ago ($89,549.00).
Streetsboro City Schools Financial Q&A Continued...
Currently Surround Care is a self-funded program from the tuition paid by parents. As long as it remains self-funded, it will remain open. However, if the levy fails in May, all areas of our operations will be evaluated for possible cuts.
Both of the renewals are general operating renewals. One is for 3.5 mills (estimated $1,494,650) and the other is for 3.9 mills (estimated $1,743,523) totaling an estimated $3,238,173. Renewal operating levies generate dollars used for the operations of the district. Levy renewals happen due to a levy cycle. The renewals you are referring to expire every five years. In order for the district to keep these levies active, once expired or expiring they have to go up for renewal through voter approval. If one or both of these renewals were to fail, we would have to cut that dollar amount from our operating budget until a new levy was approved.
We have added several elective programs throughout the past few years in order to enhance the education of our students and provide them with additional opportunities. The distict is actually lean in the core areas (and primary grades), but elective heavy (reason stated in first sentence). We have always critically analyzed the hiring of additional staff and made responsible decisions regarding the additions of new programming. If the levy fails in May, these additional opportunities are at risk of being cut.
This school year is still ongoing and there are still expenses associated with transportation that will continue for the remainder of the year. Therefore an analysis of this nature cannot be done until year end and all transportation costs have been incurred. We fully intend to analyze the costs along with significant feedback we have received this year regarding transportation and it is quite possible changes will be made for next year. We will work on creating an aggregate operating cost from last year and this year for comparison. However, this is not the most accurate way to measure costs associated with transportation from last year to this year.
TPP is reported in line 1.050 Property Tax Allocation in Streetsboro City School District's Five Year Forecast. Based on ODE's phase out model, the forecast assumes collections in FY 19 of $787,963, FY 20 of $516,879 and FY 21 of $245,796. With the assumption of a complete phase out by FY 22. Five Year Forecasts have a written narrative of methodology called assumptions. Those can be found on the ODE website and the District's can be found on our website as well. As for other District's reporting revenue in that line, after reading the assumptions it states that this is a PUP tax (Public Utility Property). Also in the other District's assumptions it is stated that TPP is reported in line 1.050 Property Tax Allocation.
Permanent Improvement funds can be used for the acquisition, construction, enlargement, renovation and financing of general on-going permanent improvements that have a life span of 5 years. Permanent Improvement funds cannot be used as operating funds. One example would be PI funds cannot pay for the salary of an employee.
Legal fees in FY 15-16 were $217,547.05, in FY 16-17 $245,280.85, in FY 17-18 $425,004.47, and current $129,574.37. We are currently projecting legal fees to be less than in previous years. However, this could easily change if new litigation is filed against the district.
The board has established costs for renting different areas of our buildings. The fees help to cover any costs associated with extra cleaning and custodial overtime (if applicable). The goal is to allow the community to use the facilities (within reason) only when the use does not interfere with school-sponsored activities.
Test scores continue to be a focus for the district as well. We fully acknowledge there needs to be improvement. Currently we are engaged in several initiatives to address student achievement. All of our teachers in grades K-3 are currently involved in a project funded by ODE which focuses on changing the way we teacher reading. After year one, our district had better results than any other district in Ohio involved in the program. Over time, we are hopeful this will help student achievement in reading and help our test scores. In addition, we are having our teachers be more intentional with using online assessments in their classrooms throughout the year so students don't feel overwhelmed when they take the state test in April. Teachers are explaining what the tools are on the state assessments, explaining what they are used for and then have the students practice using the tools.
Currently we do not have plans to change busing. However, if the levy fails in May busing will likely be reduced to State minimum. This means that only students in grades K-8 would be transported by bus and no student within a two mile driving distance of their school would be bussed. Also, all high school students would have to provide their own transportation to and from school. The Board of Education would have to approve this cost-saving measure.
Currently our copy center is housed at the Annex and it is used during the day for staff development. When it is not used, we are making an effort to turn the lights off to save on electric. After 2:30 PM, the annex is used for wrestling, baseball and softball. Our custodians have been instructed to make sure all lights are turned off in areas that are not being used. Also, new schedules for heating/cooling and lights have been made and over the next few weeks the control systems will be reprogrammed. Essentially, we are turning down the heat in all the buildings during the day and a warm up schedules and shut down schedules are being tightened up. We are hoping this will show a savings in our utilities in all buildings.
Calculation of the levy cost based on a $100,000 home is calculated by taking $100,000 (value of the home) multiplied by 35% to determine the assessed value. For this example the assessed value would be $35,000. You then take the assessed value of $35,000 and multiply by the proposed millage. For this example, let's use 7.5 as the millage. So, $35,000 (assessed value) multiplied by 7.5 mils equals $262,500. Then take $262,500 and divide by 1000 to reach the impact of the property tax on a $100,000 home. For this example the impact would be $262.50.
Current educational research supports the idea that students learn at different times. Students are expected to know the state standards by the end of the academic year. If a student hasn't mastered a skilled in September, it doesn't mean they will never learn the skill. It means the teacher has until May to make sure they are proficient in that area. This concept of test corrections is used to see if students made a error in calculations/ideas or truly didn't understand the concept.
1. This levy will be an operating levy and if passed it can be used to fund district operations. District operations can range from an employee's salary to a chromebook. 2. One mil in Streetsboro generates $491,110. If your home is valued at $100,000 then 1 mil on that property would generate $35.00. 3. School district funding changes and funding schools is an ongoing process that is evaluated regularly. 4. The short and long term effects would have to be evaluated based on the millage that is decided by the Board of Education to place on the May ballot. The district plans to continue with the question/answer bank so that people can ask questions about the levy or school finances. Also, the levy committee is hoping to get more help from residents in order to get the word out. We welcome any feedback and ideas residents may have regarding getting information to the public.
The district did not add an assistant superintendent. Mrs. Curtis was already the director of curriculum, federal programs director, gifted coordinator and testing coordinator. When the superintendent had health issues, her title was changed to assistant superintendent and she was moved to a 260 day contract (from a 220). Additionally, when Wait Primary and Campus Elementary were combined there were two principals. When one left, we downsized to an assistant principal (from a full principal) and saved money. Also, when the district moved the 6th grade to the middle school, the Defer assistant principal moved to the middle school. When the assistant principal was at Defer, we did move her from half time to full time in anticipation of the move to the middle school (where a full time assistant is needed). There is no longer an assistant principal at Defer. The high school has always had an assistant principal. In summary, the district has reduced a principal to an assistant principal (when Wait and Campus combined) and moved the assistant principal at Defer from half time to full time when the position went to the middle school. Yearly salary costs for these positions are: Assistant Superintendent: $103,000, Elementary Assistant Principal: $81,600, Middle School Assistant Principal: $71,400, High School Assistant Principal: $88,217.
In 2011, sports fees were approved by the Board of Education. High School sports fees are $150 per sport. Of the $150 in fees, $90 goes towards operating costs (General Fund) and $60 goes into the athletic account. Middle School sport fees are $100 per sport. Of the $100 in fees, $65 goes towards operating costs (General Fund) and $35 goes into the athletic account. In 2012, the Board of Education approved a $450 cap on sports fees. Operating funds (General Fund) mainly cover payment for coaches and gameworkers.
The Stevenson property where our current technology hub is located as well as the treasurer's department is also the home to the controls for the lift station and the lift station (for waste to be pumped into the city sewer system) for Henry Defer Intermediate School and the Head Start Building adjacent to the house. We cannot sell this property without moving the controls to the lift station and the lift station. Also, we believe the Annex (old Middle School) will need to be used in the future to house students.
All areas (curriculum, services, operations, etc) are being considered for cuts. Specifically, the State of Ohio requires Physical Education to be taught by a licensed Physical Education teacher. Art and Music classes are not required at the elementary and middle grades.
We are currently looking into reducing the nursing services we receive from Akron Children's Hospital in order to save money. We cannot completely eliminate the service.
The revenue collected from a levy is based solely upon the current property owners in the city. When new homes are built, the existing voted millage from levy's is spread out between all property owners. Thus, as new homes are built, the current voted millage goes down for homeowners (the amount of money you pay will go down as it is spread equally among all homeowners). The new millage for the levy in May can only be calculated on the current property owners in Streetsboro. While we know there are many new homes being built, we cannot account for those homes until they are sold and occupied. As I mentioned above, as new homes are sold and occupied, the voted millage from levies will be spread out among all homeowners (thus decreasing the tax burden).
The menu of possible cuts will be presented to the board soon. We also plan to post these on our website.
We are currently looking at all areas in the district for potential cost savings; maintenance and athletics included. These potential cuts will be presented to the board soon and then posted on the website.
We are currently looking at our contract with the company that provides our copiers and looking for ways to reduce expenditures in this area.
The district is currently in the beginning stages of having an energy audit completed.
A custodian works at the Annex in the mornings cleaning the areas used from the night before. All custodians have been instructed to begin turning off lights in areas they are not working in. The copy center is a center where large quantities of copies are made. It contains three large machines to do this work and when teachers utilize the copy center for larger jobs, there is a significant savings in the price per page. The copy center cannot be located in other buildings. There is not room for it elsewhere.
The district is currently analyzing the rates we charge to use our facilities. While no recommendation has been made yet, I would anticipate there will be an increase in rates for the use of our buildings.
The Assistant Superintendent in Streetsboro performs the job duties that most districts have several individuals fulfilling. The Assistant Superintendent in Streetsboro performs the duties of the Director of Curriculum and Instruction, Federal Programs Director, the district Gifted Coordinator and the District Testing Coordinator. Normally, most of these jobs are filled by different employees in a district. Having all of these duties assigned to the Assistant Superintendent saves the district money. Also, we currently have an assistant principal at Streetsboro Elementary School, Streetsboro Middle School and Streetsboro High School. Due to enrollment and management of the buildings (discipline, evaluation, curriculum), assistant principals are needed in all three buildings. However, if the levy fails in May, we will have to evaluate all positions in the district.
If the levy fails in May, the 8th grade trip to Washington D.C. trip would likely be canceled for next year.